Payment Service Processing

Modified on Fri, 12 Jan 2024 at 04:49 PM

Overview

Passport’s Paystation Processing feature enables you to use Passport Payments to manage, view, and reconcile transactions made at certified physical point-of-sale devices (e.g., meters and pay stations). By consolidating both digital and physical transactions into a single platform, you can streamline operations, gain valuable insights, and reduce costs across your operations.

With our Paystation Processing solution, the transactions will not originate in the Passport system. To ensure accuracy and consistency of how we present this data to clients, we decided to leverage the Settlement Date for the Paystation Processing records. This is unique to our Paystation Processing solution and we will continue to use the Transaction/Summary date for our other payment-related data and reporting.

What Is Paystation Processing?

This stand-alone payments option provides any hardware vendor certified to our backend settlement platform with the ability to submit authorized transaction batches to Passport for processing. It will allow Passport to support third-party POS device processing and settlement capabilities for Card Present (CP) Meters and unattended kiosks and extend partner opportunities via MID share.

Benefits

Better efficiency through daily settlement and automated reconciliation options
Significant savings and increased cash flow while reducing processing fees by up to 50%
Flexible pricing and numerous payment options
Improved staff and customer experiences with efficient reporting

What do settlement and funding look like?

The Paystation Payment Processing feature will be able to support Daily and Monthly settlement.

Note: Settlement is the transfer of value from the cards used to purchase a parking session to the clients’ merchant bank account (managed by Passport).

Each day, Passport collects the total credit and debit card purchases (settlement), removes the card network and merchant processing fees (net settlement), and transfers the net settlement funds to the client’s merchant bank account.

The Settlement process typically takes 2-3 days to complete. For example, Daily Settlement clients would receive transaction activity from Monday (5/1) on Wednesday (5/3).

Note: You can choose to receive settlement on a monthly basis. Monthly settlement options will accrue into Passport’s reserve settlement account under the same structure as daily. Funding to the you will occur at a mutually defined date.

Reports

Paystation Payment Processing provides two reports that can be leveraged by our Clients to help manage their data. However, It is important to understand that with our Paystation Processing solution, the data will not originate in the Passport system. To ensure accuracy and consistency of how we present this data back to clients we decided to leverage the Settlement Date for the Paystation Processing records. This is unique to Paystation Processing and we will continue to use the transaction/summary date in all other payment related data and reports.

Each of these reports enables you to locate records and cross reference with your existing information. All reports provide the ability to use filters to narrow search results, schedule report, and download.

Settlement Period Summary - Universal Processing Report

Note: This report was formerly called Settlement Period Summary - Card Present.

The top section of the page displays the summary of aggregated results, while the bottom section of the page provides a summary by day.

Note: Each section exists as its own report, so you would need to download the aggregated summary and the daily summary separately.

Fields

Summary by Month

Column Name	Column Description
Invoice Month	Month the aggregation covers Format: YYYY-MM
Operator Name	Operator Name
MID	Merchant ID
Net Settlement Amount	Format: $XXX.XX
Gross Revenue	Total parking payment amount + service fees Format: $XXX.XX
Payment Fees	Fees charged to merchants for processing credit card payments Format: $XXX.XX
Refunds	Format: $XXX.XX
Chargebacks	Format: $XXX.XX
Transaction count	Total number of transactions for time period of report Format: XXX

Summary by Day

Column Name	Column Description
Settlement Date	Settlement Date
Net Settlement Amount	Net Settlement amount = Gross processing revenue - merchant processing fee - gateway fee - refund amounts - dispute amounts
Gross Revenue	is the total Parking payment amount + Service fee {if exist}
Payments Fees	fees charged to merchants for processing credit card payments
Transaction Counts	Total number of transactions that occurred during the filtered date range
Refunds	Total refunds for all payment types
Chargebacks	These are the disputes that Passport payments team pulls from Finix/WP
Refund Count	These are the refunds that come in through our Processor
Chargebacks Count	The number of chargebacks
Operator Name	Operator Name
MID	Merchant Identifier

Universal Processing Daily Transaction Report

Note: This report was formerly called Card Present Daily Transaction.

This report provides a detailed view of individual transactions that occurred during a specific time frame. Unlike our other reports, this report lets you view daily volumes, troubleshoot transactions (e.g., missing, disputed, or in need of refunds) and help with their internal reconciliation processes.

Column Name	Column Description
Transaction Date	Transaction Date and Time that payment was processed (DD/MM/YYYY:HH.MMMM)
Settlement Date	Date of Settlement (DD/MM/YYYY)
Reference Number	The number assigned to the transaction by the Hardware provider
Net Settlement Amount	Net Settlement amount = Gross processing revenue - merchant processing fee - gateway fee - refund amounts - dispute amounts
Gross Revenue	The total Parking payment amount + Service fee {if exist}
Payments Fees	Total Fees charged to merchants for processing credit card payments
Transaction Type	Will pull the type of transaction {Payment, Auth, Void, Refund , Reversal}
Card Brand	Type of Card used when payment was processed.
Card Expiration	Expiration date of the card used when payment was processed.
Card Tail	Last 4 digits of the card number of the card that was used when payment was processed.
Transaction ID	Settlement system ID {FINIX}
Related Transaction ID	Original Transaction ID tied to extended transactions
Operator Name	The name of the Operator the transaction is owned by
MID	The MID the transaction was processed against.
Invoice Month	The Month the report is being run in (YYYY_MM)