Payment Settlement Summary Report

Modified on Fri, 9 May at 1:06 PM

TABLE OF CONTENTS

Overview
Key Features & Functionality
Frequently Asked Questions (FAQ): Use Cases for Leveraging the Payment Settlement Summary Report
Report Vocabulary

Overview

Managing settlement data across multiple products, platforms, and operators can be complex and time-consuming. The Payment Settlement Summary Report simplifies this process by providing a centralized, comprehensive view of key financial details, all in one place. With this report, you can:

View remittance schedules, transaction origination points, batch identifiers, and settlement dates across multiple products
Easily align settlement data with third-party financial systems
Select multiple operators and products for a consolidated view, reducing manual effort
Schedule reports for delivery via email and export data as needed
Access structured insights that empower more confident and efficient settlement management

This guide walks you through key features of the Payment Settlement Summary Report, including how to navigate, apply filters, options, schedule report delivery, export data, FAQ, and important terminology.

Key Features & Functionality

Navigating the Report

The Payment Settlement Summary Report is designed for quick access to settlement details. Learn how to:

Locate key settlement data
Manage a consolidated view across all products
Use reconciliation tools to track where and when transactions were settled and funded

Filtering Your Report

Use filters to refine settlement data based on date, remittance schedule, product type, and more.

Scheduling Report Delivery

Set up automated report deliveries to receive settlement summaries directly your inbox.

Downloading Reports

Export settlement dats in multiple formats for deeper analysis and financial reconciliation.

Frequently Asked Questions (FAQ): Use Cases for Leveraging the Payment Settlement Summary Report

How do I reconcile the ACH amount deposited into my account?

Set the Settlement Date and Product Type to match the funding tied to the ACH deposit
Use the Passport Managed Product filter to refine results (YES - includes transactions originating from a Passport Point Solution ; NO - includes transactions from a third-party solution (Pay stations, POS devices, non-Passport Text-to-Pay)
Validate that all filters are set correctly
Click Run Report and review the results
Note: For transaction-level reconciliation, use the Settlement Detail Report instead

How can I view data separately for my Card Present Products?

Set the Settlement Date filter to the desired range
Set the Passport Managed Product filter to NO (for transactions originating from third-party solutions such as Pay stations, POS devices, or non-Passport Text-to-Pay)
Ensure all filters are correctly applied
Set the Entry Mode to "Card Present"
Click Run Report and review the results

How can I see all my products in a single Settlement Summary report?

Set the Settlement Date filter to the desired range
Select all valid Product Types by checking the corresponding boxes
Ensure all other filters are set to “Is Any Value” to avoid incomplete data (failure to do so may result in inaccurate results)
Click Run Report and review the results

Why don't my Settlement Summary totals match my ACH report?

Ensure the Settlement Date matches the ACH deposit date; If incorrect, update it and click Run Report or Refresh
If the date is correct, check other filters—default settings should be “Is Any Value”
Verify that multiple Product Types or incorrect Operators have not been selected
Click Run Report or Refresh again to update results

My totals still don't match. What should I do?

Open the Payments Settlement Detail Report
Set the Settlement Date to the correct range
Select all valid Product Types by checking the appropriate boxes
Ensure all other filters are set to “Is Any Value” (failure to do so may cause discrepancies)
Click Run Report or Refresh to update results
If discrepancies persist, contact support (billing@passportinc.com for invoicing and fees only ; submit a ticket through the support portal for all other questions)

What t do T, T+1, and T+2 mean in the settlement process?

In the Passport settlement process, it’s important to understand how dates are referenced in reporting and funding timelines. These timelines are based on a 5-business-day week:

T (Transaction Day): The day the transaction occurs on the device or in the app
T+1 (Processing Day): The next business day after the transaction ; On this day, the transaction details are batched and sent to our processing partner, and a money movement file is created
T+2 (Funding Day): Typically, two business days after the transaction ; this is when ACH transfers are initiated and funds begin arriving at merchant bank accounts.
- Note: Actual receipt of funds may vary depending on the receiving bank’s processing times.

Understanding this timeline helps set accurate expectations around reporting visibility and fund availability.

Report Vocabulary

Account Key: A unique identifier assigned to an operator when an account configuration is created
Account Name: A custom name created by the payment system that helps quickly identify which product and operator the transaction is linked to
Adjustment: Any modifications to a batch, such as credits or refunds, applied during settlement to be paid to the merchant
- Balance Adjustment: Made by payment operations
- Transfer Adjustment: Made due to wallet and/or validations
- Fee Adjustment: Made due to free parking
Adjustment Amount: Total value of changes applied to a batch due to adjustments
Adjustment Count: Total number of adjustments made within a specific batch or time period, including wallet transactions, validations, or free parking
Batch Date: The date on which a group of transactions is sent for Funding
Batch ID: A unique identifier assigned to a group of payment transactions processed together for tracking, reconciliation, and reporting purposes
Chargeback Amount: Total value of transactions reversed by the payment processor due to disputes or fraud claims (this amount is returned to the customer, and the merchant is responsible for covering it, often along with additional fees)
Chargeback Count: Total number of chargebacks or disputes processed within a specific batch or time period
Convenience Revenue: Income from fees charged to customers for using alternative payment methods or channels that provide added convenience, such as online or mobile transactions
Estimated Funding Date: The projected date Passport sends the batch to its processor for funding (this does not indicate when the funds will reach the merchant’s bank account, as the processor generally requires an additional day to complete the funding process)
Funded Date: The date Passport receives confirmation from the processor that the batch has been sent to the bank for funding
Gateway Count: Total number of individual authorizations and extensions processed within a specific batch or time period
Gross Processing Revenue: Total revenue from all payment transactions processed before any deductions, including transaction fees, service charges, and convenience fees
Invoice Fees: Sum total of all fees deducted from Gross Processing Revenue of all payment transactions processed by the payment platform that are tied to a Gross Remittance, including transaction fees, service charges, merchant processing fees, gateway fees, and convenience fees
Net Fees: Total amount of all fees deducted from Gross Processing Revenue according to a Daily Net Fee schedule including transaction fees, service charges, merchant processing fees, gateway fees, and convenience fees
Net Service Revenue: Total of all service fees collected from individual transactions within a specific time frame or batch
Net Settlement Amount: Final amount transferred to a merchant after deducting applicable fees, chargebacks, and adjustments from the gross transaction value
Operator: Name assigned to a contracted Passport customer that identifies which city or partnership they own
Product Type: The Product associated to the transaction
- Parking
- Enforcement
- Permits
Refund Amount: Total value of refunds issued to customers for previously processed transactions, deducted from the merchant’s Gross Processing Revenue
Refund Count: Total number of individual refunds processed within a specific batch or time period
Remittance Schedule: Outlines the timing and frequency at which funds are transferred to a merchant's account from processed transactions
- Daily
- Monthly
Settlement Date: Specific date on which a group of transactions is officially processed and settled
Status: Refers to the current state of batch within the settlement processing workflow, indicating the progress and actions required and is determined by the remittance schedule and automation settings in place
- Accruing: The batch is actively accumulating net settlement amounts until its estimated funding date
- Funding: Passport has submitted the batch to the processor for funding
- Review: The batch is in a state where Passport must review its contents before determining the final fundable amounts
- Review_Funding: A brief stage where Passport reviews the finalized funding details before generating the instructions to send the batch for funding
- Funded: Passport has verified that the batch funding information is accurate and has been sent to the bank for processing
- Funding Rejected: The processor has rejected the batch due to incorrect funding details and has declined to process it
Transaction Count: Total number of individual Sale or Captured transactions processed within a specific batch or time period
Transaction Revenue: Gross revenue from a transaction, excluding any additional service or convenience fees charged to the user